Electronic dental records, ready before the visit.
An electronic dental record is the digital file of everything that happens with a patient at the clinic. In Pro365 GO, HartSystem's dental clinic management software, patients fill in their health history on their phone, at home, with Fast-in. When they arrive, odontogram, treatments, images and documents are already together on one screen, on a computer or tablet.
The patient's complete history
What is an electronic dental record?
An electronic dental record is the digital file of everything that happens with a patient at the clinic: health history, odontogram, treatments by tooth, notes, images and documents. In Pro365 GO it opens on a computer, tablet or phone, and the health form can arrive completed before the visit through Fast-in, together with the WhatsApp confirmation.
The form arrives before the patient
Fast-in is Pro365 GO's digital health form. It rides on the confirmation message patients already get.
- 1
Sent with the confirmation
The health form goes out with the appointment confirmation on WhatsApp.
- 2
The patient answers on the phone
Calmly, from home or work, before the day of the visit.
- 3
It lands in the record
On arrival, the answers are already complete and readable for the dentist.
- Visits start on time
- No clipboard line at the front desk
- Standard, readable forms
- Less paper to file
From odontogram to document, without opening another folder
The dentist sees the whole case, charts on the odontogram and records progress. On a tablet by the chair, it works the same way.
- Odontogram
- Treatments by tooth
- Health history
- Clinical notes
- Patient images
- Patient documents
- Endodontic chart
- Periodontal chart
- Plaque and bleeding indexes
- Custom forms
Every document, with the right signature.
The document is created in the record, already filled with patient and provider details, and signed without printing. Consents and treatment plans are signed by the patient and the dentist; medical certificates and prescriptions can carry the dentist's ICP-Brasil certificate (Brazil).
Consent formMedical certificateWhat a dental record must always have
Six entries that give context and continuity to care, for anyone on the team.
- Up-to-date health historyGeneral health, medications and allergies, reviewed at each new treatment.
- OdontogramThe status of each tooth: what's there, what was done and what's still to do.
- Plan and quoteThe proposed treatment and what the patient approved.
- Progress and notesWhat was done each session and what needs attention next time.
- Images and examsPhotos, X-rays and files linked to the patient, not to a loose folder.
- Signed documentsSigned consents and documents, with date and provider.
Digital record terms
| Metric | What it shows |
|---|---|
| Electronic dental record | Digital file of everything that happens with the patient at the clinic, in one place and open to the authorized team. |
| Digital health form | Health form the patient fills in on a phone or computer that goes straight into the record. |
| Electronic signature | A digital way to sign without paper. A digital signature is one type of it, using a digital certificate. |
The clinical record, screen by screen
The forms the dentist uses at the chair, all on the same patient.
- 01Treatments per tooth
Each treatment with its tooth, status (planned or done), location and the plan it came from.
- 02Health history
The questionnaire with the patient's answers and the date they replied.
- 03Periodontal chart
Gingival margin and attachment drawn per tooth, with grades, bleeding, mobility and furcation, and comparison between dates.
- 04Endodontic chart
Working length per canal, procedures, sessions and notes for the tooth being treated.
- 05Plaque index
Each tooth's surfaces and the day's index, in 4, 4/5 or 6 surfaces, with progress on a chart.
Pro365 GO is the new ProDent
This tool grew out of more than three decades of ProDent working alongside dental clinics. Now it's 100% web, comes with Pro365 AI and keeps the same HartSystem support team. If you use ProDent, the team helps bring your data over and trains your staff.
Our story- since 1993ProDent is born in Blumenau
- 100% webin the browser on computer, tablet and phone
- Clinical on the tablethealth form, odontogram and records chairside
In our clients' words.
Having ProDent in my clinic for years let me reinvent the way I work and stay organized. I've watched ProDent evolve without ever standing still, always looking ahead and bringing in new technology. The whole team works efficiently and quickly. Those who have it know this; those who don't should get it soon. It's the essential tool for our day-to-day. Everything, and I mean everything, apart from the clinical work with the patient, I do in ProDent. ProDent is fantastic!!!
I've been a user since 1998, and in all that time I haven't found another system that serves me so well... I recommend it to any dental professional.
I started using this tool and it made all the difference in managing my clinic. From then until today, I haven't found any dental clinic management software as efficient, practical and easy to use as [ProDent]. Every update adds features that are not only necessary but make my day-to-day easier. The people who built this software listen to dentists' suggestions and turn them into reality. Congratulations to HartSystem, and thank you for the partnership.
The software helps by getting marketing, financial and communication data quickly. I'm fully satisfied with the product, the guidance and the maintenance, always serving us quickly and kindly.
When I decided to computerize my clinic in 1995, I chose a company that was still young but, in my view, had a very promising product. I couldn't have made a better choice. Over the years ProDent has proven to be an excellent management tool, and HartSystem has always given me the best support. All of this makes me a loyal and satisfied client. I recommend it.
Frequently asked questions
What is an electronic dental record?
It's the patient's digital file at the clinic: health history, odontogram, treatments by tooth, notes, images and documents, in one place. In Pro365 GO it opens in the browser on a computer, tablet or phone.
How does Pro365 GO's digital health form work?
With Fast-in, the health form goes out with the WhatsApp appointment confirmation. The patient answers on the phone before the visit, and the answers arrive complete in the record.
Do patients need to arrive early to fill in forms?
No. With the digital form they answer ahead of time. On arrival there's no clipboard, and the visit starts on time.
Can I sign documents from the record?
Yes. Consents and treatment plans are signed by the patient and the dentist through a link on the phone, with a simple electronic signature. For medical certificates and prescriptions, the dentist signs with an ICP-Brasil certificate if they have one, or through the link. The document is saved to the patient's history.
Are electronic and digital signatures the same?
Not exactly. Electronic signature is the broad idea of signing without paper. A digital signature is a type of electronic signature that uses a digital certificate and an extra security layer.
Can I bring records from my current system?
It depends on the system you use today. Get in touch to find out how we can help your clinic.
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